Sub report ssrs

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Sub report ssrs

Since the last few months I have been working in SSRS and has gained some knowledge which I wanted to share here especially for those who are about to start learning SSRS from more of a step by step approach as well as for those who has generated some basic SSRS reports but did not got much exposure to it and wanted to learn more. We have already started the journey from here with the very basic report generation. In this series we will look into some more interesting stuffs of reporting services.

This will be an nth series of articles so in every part I will talk about some new feature. SSRS has now become a defracto reporting tool and has become a necessity rather than luxury to become familiarise with it. I have found many peoples who have interest in the BI side, but didnot get any chance to work with because of many reason may be they are not getting the exposure in their work field, lack of time to spend on the subject, frequent movement of projects etc.

Afterall, one picture is worth a thousand words. A report within another report is a sub report. That is there will be two reports one the Master and the other the child where the master will invoke the child report.

sub report ssrs

The child report or sub report can accept parameters from the master report and will execute its work. Moreover, it can be executed independently. Let us step into action. Step 1:We will have two reports. The steps to be followed for both the reports are same only in the case of master report we will execute the below query.

sub report ssrs

Note that, we are passing the CountryName parameter. So at runtime based on the parameter value passedthe sub report will be generated. Once the reports are created we will have two reports in our project as shown below. Step 4:From the General section of Subreport Properties window, select the subreport name here it is PlayerSubReport from the dropdown as shown below.

Value, "DataSet1" ". Once doneclick on OK button. Let us see the following steps to do so. Step 2: Create a Table type report as shown below The steps for doing so has been described in Part I series. Step 6: From the Group Properties window that opens up, choose Visibility tab. Then select Hide radio button and check the Display can be toggled by this report item checkbox. Then from the drop down that will be enable,select the name of the group which is BelongsTo1 here then click on OK.Post a Comment.

What is a Sub-Report? I would like to introduce a Sub-report as a simple report item which will display in inside the body of a main report. It will use as embedded Item within a report and any report can be used as a Sub-report. A sub report mostly takes the parameter from main report.

We can place a Sub-report in a data region, the Sub-report will repeat with each instance of the group or row in the data region. We can add more than one sub report into the main report.

We will use that report as the Sub-report in this article.

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Before creating a main report with sub report in Reporting Services, we need to know about the output of the SSRS report. We are assuming that we have Employee Master Data table in our database which contains the following information —. Eliza Roy. Roy Chauhan. Rahul Kuamr. Anil Sharma. Bill Smith. Gary White. Amit Gupta. Sumit Singh. Lucky God. Flash God. David King. King Street. Chris Gray. Rosy Wang.

sub report ssrs

In this report, we will show the department name and number of employees in the each department. Every department will show the employees details in the data region which will be called the Subreport.

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Subreport Screen :. Main report Screen without Subreport:. Subreport within Main Report. Fill in the Add New Project dialog as shown below:. Change the name as DataSource and click on the Edit Button.

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We need to add report header to the report as shown below :. We need to set the name as DeptEmployeeSummary for the Dataset and choose a dataset embedded in my report and choose Query Type Text as shown below:. EmpId .A subreport is a report item that displays another report inside the body of a main report. Conceptually, a subreport in a report is similar to a frame in a Web page.

It is used to embed a report within a report. Any report can be used as a subreport.

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The report that is displayed as the subreport is stored on a report server, usually in the same folder as the parent report. You can design the parent report to pass parameters to the subreport. A subreport can be repeated within data regions, using a parameter to filter data in each instance of the subreport. If you use a subreport in a tablix data region, the subreport and its parameters will be processed for every row. If there are many rows, consider whether a drillthrough report is more appropriate.

In this illustration, the contact information displayed in the main Sales Order report actually comes from a Contacts subreport. You can create and modify paginated report definition. Each authoring environment provides different ways to create, open, and save reports and related items.

If you're thinking of using subreports to display separate groups of data, consider using data regions, such as tables, matrices, and charts, instead.

Reports with data regions only may perform better than reports that include subreports. Use data regions to nest groups of data from the same data source within a single data region. Use subreports to nest groups of data from different data sources within a single data region, reuse a subreport in multiple parent reports, or display a standalone report inside of another report. For example, you can create a "briefing book" by placing multiple subreports inside the body of another report.

Data regions provide much of the same functionality and flexibility as subreports, but with better performance. Because the report server processes each instance of a subreport as a separate report, performance can be impacted. To pass parameters from the parent report to the subreport, define a report parameter in the report that you use as the subreport.

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When you place the subreport in the parent report, you can select the report parameter and a value to pass from the parent report to the report parameter in the subreport.

You can place a subreport in the main body of the report, or in a data region. If you place a subreport in a data region, the subreport will repeat with each instance of the group or row in the data region. To pass a value from the group or row to the subreport, in the subreport value property, use a field expression for the field containing the value you want to pass to the subreport parameter.

You can design a main report to specify a subreport in a different folder on the same report server. The syntax you use to specify the subreport depends on whether the report server is in native mode or SharePoint integrated mode. In Report Builder, to preview a subreport in a main report, both reports must be located in the same report server, or you must specify a full path to the subreport.

Skip to main content. Exit focus mode. Note If you use a subreport in a tablix data region, the subreport and its parameters will be processed for every row. Note You can create and modify paginated report definition.

Note The parameter that you select from the subreport is a report parameter, not a query parameter.

sub report ssrs

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Any additional feedback? Skip Submit.Add subreports to a report when you want to create a main report that is a container for multiple related reports. A subreport is a reference to another report. To relate the reports through data values for example, to have multiple reports show data for the same customeryou must design a parameterized report for example, a report that shows the details for a specific customer as the subreport. When you add a subreport to the main report, you can specify parameters to pass to the subreport.

You can also add subreports to dynamic rows or columns in a table or matrix. When the main report is processed, the subreport is processed for each row. In this case, consider whether you can achieve the desired effect by using data regions or nested data regions. To add a subreport to a report, you must first create the report that will act as the subreport.

You can create and modify paginated report definition. Each authoring environment provides different ways to create, open, and save reports and related items. On the design surface, click a location on the report and then drag a box to the desired size of the subreport. Alternatively, click the design surface to create a subreport of default size.

In the Subreport Properties dialog box, type a name in the Name text box or accept the default. The name must be unique within the report.

By default, a general name such as Subreport1 or Subreport2 is assigned. In the Use this report as a subreport box, click Browseor type the name of the report. Clicking Browse is preferred because the path to the subreport will be specified automatically. You can specify the report in the several ways. Optional Click Yes for Omit border on page break to prevent a border from being rendered in the middle of the subreport if the subreport spans more than one page.

In the Name text box, type the name of a parameter in the subreport or choose it from the list box. This name must match a report parameter, not a query parameter, in the subreport.

In the Value list box, type or select a value to pass to the subreport. This value can be static text or an expression that references a field or other object in the main report. In Report Builder, if a parameter is missing from the Parameters list and the subreport has a default value defined, the subreport will be processed correctly. In Report Designer, all parameters that are required by the subreport must be included in the Parameters list.

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If a required parameter is missing, the subreport is not displayed correctly in the main report. To delete a subreport parameter, click the parameter in the parameter grid, and then click Delete. To change the order of a subreport parameter, click the parameter, and then click the up button or the down button.Thank you for sharing!

I hope you will continue to have great articles like this to share with everyone! Mobile app development company in toronto. Thanks for the article may be useful for everything App Developers in Noida. Sub Report is very useful when we need to show the detail data with respect to summary data from any report. Sub Report is also very useful when we need to show some of the reports into a single report.

Here we are going to create report and its sub report based on the state wise population and city wise population data of India:.

Below is the table data that we are going to use in all our reports:. FROM [Population].

Add a Subreport and Parameters (Report Builder and SSRS)

Below is the dataset used for the main Report:. Below is the data output from dataset query:. Main report will looks like below one:. Here we are going to create a sub report which shows city wise population details based on state detail passed from main Report.

So we need a input parameter for State name in the sub report:. Below is the dataset details which shows that we are showing we are using state as input parameter :. Below is the sample report based on CityPopulation dataset:. Add an input parameter for State:. Click Ok. Preview the main report:. Once we click on the Population data on main report e.

Now we are able to redirect a report from a main report. Here we will use another report CityPopulationChart as Sub report that is Chart report which shows top 5 most population area. For embedding a report in a main report, Right clcik on the report layout of Main Report and select SubReport:. It will add the data region for Sub report in the main report:. Select the report that need to embed into the main report:. Now main report layout looks like below one:.

Preview the report. Now we can see the chart report in the main report itself. By using the above steps, we can add SubReport to main report. Email This BlogThis! Labels: SSRS. Unknown January 8, at AM. Mukesh Singh June 30, at AM. Unknown January 3, at AM. Mobile app development company in Mumbai January 16, at PM. TeknikoGlobal February 10, at AM. The India July 19, at PM.

Create RDLC SubReport (C# Code)- Part 1

Newer Post Older Post Home. Subscribe to: Post Comments Atom.You use paginated. RDL reports and host them using SQL Server Reporting Services, if you have scenarios with single master-detail tables, you just have to group your table by the master data and the details will appear automatically, even using the report wizard, but what if you have a master table with multiple detail tables?

As you quickly can see, there are some duplicate values since a cartesian product is performed for both detail tables. But what if we use grouping? Can the problem be solved if we group the header rows?

Let's take a look using grouping:. Even when we can see data more clearly, the cartesian product for both detail tables remains, so how do we create a clean report to display multiple detail tables? Its function is to display another report within the current report, giving you more customization capabilities for your reports.

Subreports (Report Builder and SSRS)

For our tip we will use this control to show each detail table as a different sub report. For the name, put any name you want as long it is descriptive, then choose the correct data type from the dropdown and put the parameter visibility to Hidden, then click OK.

For the parameter to work, you must parameterize the query to filter it by the id on the master table, so let's use this query for the first table:. Then, go to the parameters tab and you will see the parameter is already there, if it does not exist, just type it, and for parameter value, select the parameter we created previously, then click OK to save the dataset. Then, create the subreport layout as you want, for this example just a simple table with no title:.

Once you are in the main report, drag a subreport control to the empty column we created earlier:. Then go to the Parameters tab, select from the dropdown the report parameter you created, and for the value, the field that contains the key to filter, and then click OK.

It seems to be working. Repeat the same process for the other detail create another sub report and the respective parameterwe will use another color to differentiate them, and this is the second subreport layout:. Then we proceed to add and configure the second sub report in our main report, as we did earlier:. And now the moment of the truth, we want to make sure that each value displays the correct details and that the values are not duplicated:.

We succeeded on displaying the data the right way, now you can work on customizing the format and layout to suit your needs.By using our site, you acknowledge that you have read and understand our Cookie PolicyPrivacy Policyand our Terms of Service.

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Report display the results one district grouped rows per page. Stored procedure is returning aggregated counts. So far so good. I've added two sub reports to the tablix, one in the left column, one in the right. Almost exactly the same. They too have a data set being fed by a stored procedure, which may return from 0 to several rows. Both sub-reports use exactly the same parameters, with the same names.

It looks and works fine in Visual Studio. Each sub report works fine on it's own, and works fine within the main report as well. But when I deploy all 3 reports, sub report 1 says "Error: Subreport could not be shown. Sub-reports take exactly the same parameters. Sub reports get district ID, year, etc to pull data. I've recreated the offending sub-report with another name, replaced it in the main report, with the same result. I've recreated the main report, giving it both sub-reports, with the exact same result, sub-report 1 and sub-report 1b dos not work, sub-report 2 does.

I compared the sub report files with each other using ExamDiff shameless plug, excellent tool! I cracked open the main report file with XML Notepad another useful tool and found no real differences in the way they are set up. I even added the external tool to clear local report cache as suggested elsewhere. As always, thank you to my compatriots on Stack Overflow.

Best source of advice for developers on the planet. I use this in some of my old SSRS stored procedures when the resultsets do not get displayed initially. The stored procedures for the two sub reports only bring back 4 fields, one I don't even use district ID.

The report only has three text boxes in a table, one is just a literal. The other two are. Finally we took the one that worked, copied the XML to an new sub report, changed the dataset, field names and literal, redeployed, and it works. Comparing the one that works with the 2 that didn't As I said, both used the same input parameters, the stored procedures were just counting different fields.

Wasted more than a day on a wild goose chase, and we still don't know what was wrong. Learn more. Asked 6 months ago. Active 6 months ago. Viewed 97 times. All reports are stored in the same directory. I opened the project file, and found nothing of interest there.


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